Payroll Checks Role For Financial Aid

Published by Financial Aid Consulting on Thursday, 1st February 2018 - 12:00PM in The Forms


Payroll Check- Great Source for Financial Aid

by Howard Freedman

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Howard can be reached at

Have you ever realized how important payroll can be in helping families pay for a college education? It’s all in the paystub. The payroll check stub provides the critical data for the financial aid applications that can make college educations more affordable.

With college costs continuing to escalate, financial aid is as necessary to pay for college as a mortgage is to pay for a home. Families from all economic classes are realizing that financial aid is not charity but a necessary resource to fund a college education.


Financial aid is based on merit or financial need as calculated by a FAFSA (Free Application for Federal Student Aid). The FAFSA is a U.S. Department of Education forms available at www. for online submission each January 1.

The FAFSA is used to calculate a student’s Expected Family Contribution (EFC), the amount a family “should” be able to contribute to the cost of a college education, which is subtracted from college costs to determine financial need. Not every family will feel that they can afford the stated contribution. But the EFC provides a

Howard Freedman, CPP, is President of Financial Aid Consulting and a member of APA’s Board of Contributing Writers for PAYTECH. He can be reached at or his website www.financialaid

The FAFSA form is used to calculate a student’s expected family contribution.

It is a good, but not perfect, an estimate of their ability to pay.

For example: If the cost of attending a college is $40,000, the financial need would be determined by deducting a family’s EFC of $15,000, resulting in a need for financial aid of $25,000. Colleges can fully or partially fill that need with loans, grants, scholarships, and work-study programs.

Chances for a better financial aid package improve the earlier that a FAFSA is submitted. Employees can refer to their year-end paycheck stub without waiting for their Forms W-2. Information such as gross and taxable income, pre-tax contributions, and federal withholding can be estimated, and later adjusted, on the FAFSA after their 2010 tax returns are filed.

The FAFSA recognizes ordinary living expenses and taxes by providing an income protection allowance depending on family income and size, number of working parents, number of children in college, and federal income taxes paid. The net result is then multiplied by a sliding scale of 22% to

47% to determine their EFC. Students receive an income protection allowance of up to $4,500 without impacting their EFC. Amounts more than $4,500 are multiplied by 50%. For example, only $250 would be included in their portion of the EFC if they earned $5,000.

Allowances are also applied to certain parental assets that are only multiplied by 5.6%. This is why payroll data has a more powerful impact on a family’s financial need.

Some private colleges use another form called the CSS/Financial Aid Profile that is available each October from the College Board. It is used for institutional financial aid controlled by the college. There is also a different formula for calculating need that considers more detailed questions. Unlike the FAFSA, it requests information about consumer debt, home ownership, medical expenses, prior and future income, and educational costs.

Parents may think they do not qualify for financial aid, but they should still fill out a FAFSA if educational financing is on the table. Regardless of parents’ income, students can qualify for at least $5,500 in unsubsidized Stafford Loans their freshman year, with annual increases up to $7,500 in their junior and senior years. Students can also use Stafford Loans to assume some financial responsibility for their education while building a positive credit history when repayment occurs.

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